bureaucratic structure

Civilians at the Helm: Chile Transforms its Ministry of National Defense, 2010–2014

Author
Tristan Dreisbach
Focus Area(s)
Country of Reform
Abstract

In 2010, 20 years after the end of Augusto Pinochet’s military regime, Chile transformed its defense sector by restructuring the Ministry of National Defense, stripping military leaders of responsibility for planning and strategy and placing that authority in the hands of civilians. The event marked a sea change in the relationship between the armed forces and the government. Civilians at the ministry previously had provided the military with scant guidance regarding the country’s strategic goals—in part because they lacked the training and experience required to anticipate threats to the country or to determine what capabilities the armed forces required to confront such threats. The enabling law, enacted after years of debate, also gave new powers to a chief of Joint Staff, an officer whose job was to promote cooperation among the army, navy, and air force—three military branches that jealously protected their independence and were wary of any attempt to diminish the authority of their powerful commanders in chief. Sebastián Piñera, who became president in March 2010 just as the law took effect, faced the task of implementing the massive shift in expectations, norms, culture, and the chain of command. His administration restructured the ministry and hired civilians to manage tasks long controlled by military officers, and by the end of his term in 2014, the Ministry of National Defense had taken the lead in developing Chile’s defense policies.

Tristan Dreisbach drafted this case based on interviews conducted in Santiago, Chile during July and August 2015. Case published November 2015.

Creating a Green Republic: Payments for Environmental Services in Costa Rica, 1994–2005

Author
Blair Cameron
Focus Area(s)
Country of Reform
Abstract

In 1994, Costa Rica's new minister of the environment, René Castro, faced a difficult task. The finance ministry was planning to cut the funding of a subsidy program that had started to reverse decades of forest loss, and Castro urgently needed a new policy that would sustain the program's progress. First, Castro built a broad-based coalition to press for a revamped national forestry law. The coalition persuaded the legislature to ban the conversion of forested land to other uses and to create incentives for landholder compliance. In 1997, Costa Rica implemented the world's first countrywide payments for environmental services program, which recognized the continuing economic contribution of forests in terms of greenhouse gas mitigation, biodiversity conservation, water protection, and scenic beauty. Funded by a new fossil fuel tax, carbon credit sales, and money from companies that benefited from the forests, the program offered landowners financial incentives to preserve and expand tree cover on their properties. The program helped reduce the destruction of primary forest and encouraged reforestation of degraded land. From 1997 to 2005 Costa Rica's forest cover increased to 51% of total land area from 42%.

Blair Cameron drafted this case study based on interviews conducted in Costa Rica in December 2014. The case was funded by the Norwegian Agency for Development Cooperation in collaboration with the Science, Technology, and Environmental Policy program of the Woodrow Wilson School of Public and International Affairs. Case published July 2015.

Power to the Ministries: Decentralization in the Civil Service, Botswana, 1999-2001

Author
Daniel Scher
Focus Area(s)
Core Challenge
Country of Reform
Abstract

Between 1999 and 2001, the powerful Directorate of Public Service Management in Botswana decentralized personnel authority to line ministries.  This process was critical in enabling ministries to be more efficient while also allowing the directorate to focus on more substantive issues concerning the public service.  The Botswana case demonstrates three components that contributed to the successful devolving of responsibility from a central public service ministry: 1) the training for and establishment of new human resource mechanisms within the line ministries, 2) the creation of new accountability mechanisms to ensure that new powers were not abused, and 3) the creation of a new role and identity for the relatively disenfranchised central public service ministry.

Daniel Scher drafted this case study on the basis of interviews conducted in Gaborone, Botswana, in July 2009. 

Associated Interview(s):  Taboka Nkhwa, Rose Seretse

Strengthening Public Administration: Brazil, 1995-1998

Author
Rushda Majeed
Focus Area(s)
Country of Reform
Abstract
In 1995, when Luiz Carlos Bresser-Pereira took charge of the Brazilian ministry responsible for administration and reform, problems plagued the nation’s public sector. Laws and regulations prevented ministries and public sector organizations from working efficiently. Payrolls had ballooned because of rapidly rising retirement costs. Irregular recruitment and a lack of proper training had eroded the talent pool. Soon after taking office, Bresser-Pereira put together an ambitious plan to overhaul public administration. He proposed amending the constitution to loosen constraints on hiring and firing. At the same time, he pressed for a new model of governance that relied on restructuring ministries and public sector organizations as contract-based “executive agencies” and “social organizations.” Under his leadership, the Ministry of Federal Administration and State Reform (MARE) collected and centralized payroll and personnel data, recruited successfully to fill crucial policy and management positions, and set up regular training programs. By 1998, MARE had guided the constitutional amendment through Congress and set up pilot programs for executive agencies and social organizations. While some efforts stalled after MARE merged with another ministry in 1998, the ideas and principles put forward by its team continued to inform subsequent changes. This case offers insights into the challenges of building accountable services.
 
Rushda Majeed drafted this policy note on the basis of interviews conducted in Brasilia and São Paulo, Brazil, in September 2010.
 

Professionalization, Decentralization and a One-Stop Shop: Tax-Collection Reform in Ghana, 1986-2008

Author
David Hausman
Focus Area(s)
Country of Reform
Abstract
Between 1986 and 2008, direct tax revenue collected by Ghana’s Internal Revenue Service nearly doubled as a proportion of the country’s gross domestic product. This case study offers an account of organizational change within the IRS during that period. When the agency became autonomous from the rest of the Ghanaian civil service in 1986, its leaders recruited a large number of accountants and lawyers, raised salaries by 50%-100% and instituted a collective bonus system tied to annual revenue targets. In order to make taxes easier to pay, they delegated functions, people and equipment to local branch offices, monitoring those offices through monthly revenue reports and regular internal audits. Finally, the agency focused attention on customer service for the largest taxpayers by founding a Large Taxpayers Office. That office formed the basis for a cross-agency one-stop shop, the Large Taxpayers Unit, which allowed the 360 firms and individuals that accounted for 50%-60% of the country’s revenue to pay customs taxes, value-added taxes and income taxes in one place.
 
David Hausman wrote this case study on the basis of interviews conducted in Accra, Ghana, in January 2010.  Case published July 2011.
 

Delivering on the Hope of the Rose Revolution: Public Sector Reform in Georgia, 2004-2009

Author
Richard Bennet
Country of Reform
Abstract

Following the peaceful Rose Revolution in November 2003, Georgia President Mikheil Saakashvili and State Minister for Reform Coordination Kakha Bendukidze sought to overhaul the country’s Soviet-style bureaucracy, which had become the target of public anger. Borrowing ideas from libertarian, free-market think tanks and the New Public Management model, Bendukidze recruited a staff, eliminated redundant functions in the executive arm of government, consolidated ministries and slashed the size of the civil service. Bendukidze’s vision of limited government complemented Saakashvili’s goal of eliminating corruption by reducing opportunities for bribe taking. Although Bendukidze was instrumental in developing many of the reform policies, his office left the implementation of reforms to individual ministries. This case chronicles the steps that the Georgian government took to reorganize and consolidate its operations, capitalizing on public support in order to make rapid and bold changes.

 
Richard Bennet drafted this case study based on interviews conducted in Tbilisi, Georgia, in June 2011, and interviews conducted and text prepared by Andrew Schalkwyk in May 2009. Case published December 2011.
 

A Higher Standard of Service in Brazil: Bahia's One-Stop Shops, 1994-2003

Author
Michael Scharff
Focus Area(s)
Country of Reform
Abstract
Until 1994, the Brazilian state of Bahia delivered public services with little attention to efficiency or effectiveness. Citizens found it difficult to obtain basic documents like birth certificates, identification cards, and work permits, which were essential to earning a livelihood and participating in political life. Because issuing centers were mainly in urban areas with limited operating hours, citizens in interior areas were underserved, and applicants often had to wait in long lines and visit offices on different floors or shuttle between various buildings to fulfill all requirements. Poor management aggravated the problem. The state government usually placed its worst-performing employees in customer service positions. In 1995, Bahia’s newly elected governor, Paulo Souto, moved to improve service delivery by creating one-stop shops that would provide all kinds of documents under one roof in selected locations throughout the state. Souto’s reform team at the state Secretariat of Administration—the body responsible for public management—worked to enlist the cooperation not only of state agencies but also of national and municipal governments, all of which played roles in processing citizen documents. The state also hired new workers, streamlined procedures, expanded the number of locations, and deployed a fleet of mobile units to increase service access in remote areas. Regular customer-satisfaction surveys indicated the system was highly popular with the public. By 2003, when Souto won reelection, his reforms had not only simplified and accelerated document access but also demonstrated that government could be responsive and accountable to citizens.
 
Michael Scharff drafted this case study based on interviews conducted in Salvador, Brazil, in April and May 2013. Case published August 2013.

Managing Corruption Risks: Botswana Builds an Anti-Graft Agency, 1994-2012

Author
Gabriel Kuris
Country of Reform
Internal Notes
Quotes Attributed to: Graham Stockwell, Tymon Katlholo, Rose Seretse, Leonard Sechele, Thapelo Ndlovu, Ellah Moepedi, Bugalo Maripe, Modise Maphanyane, Bothale Makgekgenene, Greg Kelebonye, Donald McKenzie, Amanda Gore, David Sebudubudu,
Abstract
In the early 1990s, a string of high-level corruption scandals in Botswana outraged citizens and undercut the country’s reputation for good governance and fiscal prudence. In 1994, the government created the Directorate on Corruption and Economic Crime (DCEC), responsible for combating corruption through investigation, prevention, and education. The DCEC won global recognition for its innovative preventive and educational efforts, ranging from preventive units embedded within problem-prone government offices to outreach programs for youth and rural communities. The directorate’s investigative record was more varied, however. Even though investigations of petty graft led to convictions, high-profile cases foundered in court. The DCEC had limited responsibility for those legal setbacks, because its role in prosecution was merely advisory, but the rulings bolstered public concerns that Botswana’s economic and political elites were above the law. Judicial reforms and capacity-building efforts begun in 2012 raised hopes for future investigative gains.
 
Gabriel Kuris drafted this case study based on interviews conducted in Gaborone, Botswana, in March 2013 and in London in August 2013. Case published October 2013. 
 
Associated Interview(s):  Tymon Katlholo, Rose Seretse, Graham Stockwell

Improving the Policy Process: Ghana Tries to Build Support for Cabinet Decision-Making, 2003-2008

Author
Jonathan Friedman
Focus Area(s)
Country of Reform
Internal Notes
posted 10/23/2013
Abstract
From the 1960s to the early 1990s, Ghana’s Cabinet-level policy management system deteriorated as multiple coups d’état produced abrupt changes in government. Many competent civil servants either left or were pushed out. Ministries submitted policy documents to the Cabinet that lacked essential information ministers required to evaluate the wisdom and feasibility of proposals. Ministries rarely cooperated with each other. But beginning in 2003, a newly formed policy unit in the presidency partnered with the Canadian International Development Agency to strengthen Ghana’s policy management system. The unit helped coordinate policy planning between ministries and reported on implementation to the president. The Cabinet Secretariat introduced standardized formats to guide ministries in policy development and ensure that proposals contained all essential information. The Office of the Head of the Civil Service and the University of Ghana Business School worked together to train hundreds of civil servants in the practical skills of researching, writing, and communicating policies. By 2008, the new system was in place and the policy management process had improved, but sustaining the reforms through the tumultuous government transition that followed the country’s 2008 elections posed additional challenges. Looking back on the effort, Samuel Somuah, who helped lead the Ghana Central Governance Project, underscored the importance of an effective policy management system by saying, “If there’s one project every African country needs, or every developing country needs, it’s this project.”
 
Jonathan Friedman drafted this case study based on interviews conducted in Accra, Ghana, during April 2013. Case published October 2013.
 
 
 

A Second Life For One-Stop Shops: Citizen Services In Minas Gerais, Brazil, 2003-2013

Author
Rushda Majeed
Country of Reform
Internal Notes
posted JRG 1/29/2014 10:30am
Abstract
In 2003, the new governor of Minas Gerais, Brazil, pledged to improve government efficiency and serve citizens better. Residents of Minas Gerais, Brazil’s fourth-largest state by area and second largest by population, had long bemoaned the difficulty of obtaining such vital documents as work permits, passports, and driver’s licenses, which are issued by a variety of federal, state, and local agencies. In 1996, the state government tried to solve the problem by experimenting with 26 one-stop shops that integrated related citizen services under a single roof, but the shops failed to reduce delay and confusion. From 2007 to 2010, the governor and his reform team restructured and expanded the one-stop shops. The reform team persuaded multiple levels of the government to cooperate more closely, revamped management practices, improved the physical appearance and organization of facilities, streamlined procedures, and installed an electronic monitoring system. Renamed integrated citizen assistance units (unidades de atendimento integrado), the new one-stop shops improved services, reduced delays, and sharply increased processing volume. In 2011, the team outsourced the management of six of the one-stop shops to a private company monitored by the state. The public-private experiment cut per-unit operating costs by 31%. By 2012, 30 one-stop shops were handling more than 6 million citizen transactions annually—more than seven times the annual volume in 2009. By bringing together diverse agencies from multiple levels of government, Minas Gerais was able to greatly improve the reach and efficiency of its citizen services.
 
Rushda Majeed drafted this case study based on interviews conducted in Belo Horizonte, Minas Gerais, Brazil, in May 2013. The case was prepared by ISS in partnership with the World Bank as a part of the Bank's Science of Delivery initiative. Case published January 2014.